Polite Ways to Say “No”

One way to accidentally offend someone is by being too direct when saying “no.”  In English we decline requests, offers, and invitations in a certain way, and that simply saying “no” or “no thanks” isn’t always acceptable.

We often do three things when we politely say “no” in English:

1. Make a statement of regret (I’m sorry…, I’d really like to, but…I appreciate the offer, but…, etc.)

2. Explain why the answer is “no.”  (I’m really busy right now, We aren’t available that weekend, etc.)

3. Offer an alternative, if possible.  (I might be able to do it next week, John might be able to help you with that, etc.)

Here are some examples of expressions we use to say “no.”  Below are some examples:

Polite ways to say “no” to a request:

I’d love to help you, but right now I’m really busy with….
I wish I could, but right now I need to focus on….
Normally I’d be able to, but right now I have to….

Polite ways to say “no” to an offer, such as a client project you do not want to accept:

I appreciate the offer, but…
That would be great, but I’m already working on….
Thank you for the offer, but my schedule is full at the moment.

Polite ways to say “no” to invitations to social events:

That sounds great, but….
I’m sorry I can’t that night. I have to….
I really appreciate the invite, but…